Signage in the UK workplace

Dec 12 2023 1:30PM

Laws and regulations:

Signage is an essential part of any workplace, as it helps to communicate important information, warn of potential hazards, and guide people to safety. However not all signs are created equal. There are specific laws and regulations that govern the design and use of signage in the UK workplace, and employers need to be aware of them to ensure they get it right and are compliant.

The main legislation that covers signage in the UK workplace is the Health and Safety (safety signs and signals) regulations 1996. These regulations apply to all workplaces where employees or members of the public may be exposed to risks to their health and safety.

According to the regulations, employers are required to provide safety signs:

• Whenever there is a risk that has not been avoided or controlled by other means.
• Where traffic needs to be directed within a workplace.
• Wherever there are dangerous substances or pipework that carry them.
• To identify stores or areas where dangerous substances are held.
• To identify fire exits and fire safety procedures.

The regulations also specify the types, colours, shapes, and symbols of safety signs, as well as the condition for their use. For example, signs that prohibit an action must be red and circular, signs that warn of a hazard must be yellow and triangular, and signs that give a mandatory instruction must be blue and circular. The symbols used on signs must be clear and consistent, and follow the standards set by BS EN ISO 7010.

Employers are also responsible for explaining safety signs to their employees, and training them on what they should do if they see a sign. They also need to maintain their safety signs in good condition, and replace them if they are damaged or obsolete.

In addition to safety signs and signal regulations, employers must also display the Health and Safety Executive’s Health and Safety Law poster or provide all workers with the same information in a leaflet. This poster informs workers of their rights and responsibilities regarding health and safety at work, and provides contact details for further advice.

Signage is not only a legal requirement, but also a good practice for creating a safe and healthy work environment. By following the guidance and regulations on signage, employers can reduce the risk of accidents and injuries, protect their workers and customers, and comply with their duties under the Health and Safety at Work Act 1974.